Finance Assistant

Main Purpose Of Job:

  • To reconcile all bank accounts and cash books on a daily basis.
  • To process, and pay all approved incoming Supplier invoices, and maintain the Creditors Ledger
  • To collect cash and resolve disputes and queries on the sales ledger

Key Tasks:

Bank Reconciliations:
  • All bank accounts including USD, EUR, CHF etc.
  • Purchase Ledger
  • Matching & Posting invoices
  • Obtaining Authorisation
  • Payment Runs
  • Supplier Queries
  • Ad-hoc Reporting
  • Urgent payments / One-offs
  • Staff Expenses
  • Credit Card Postings
  • Opening New Supplier Accounts in Navision
  • Maintaining Master File data
  • Month End Routines
  • Monitor Debit Balances on PL (prepayments)
Sales Ledger:
  • Monitoring of Aged Debts
  • Chasing for payments (Internal & External)
  • Posting bank reconciliations in ERP
  • Processing statement and reminder run
  • Resolving queries and differences
  • Setting up approved new customers in ERP Once approved by the Finance/HR Manager or Senior Accountant (or other Senior Managers as applicable to DOA)
  • Raising requests for credits
  • Month End routines
  • Reporting

Dimensions:

Sales & Purchase Ledger, & Bank accounts for the GmbH business

Assignment and Review of Work:

Finance & HR Manager, or Senior Accountant

Decision Making:

Able to ensure adherence to Company policies and procedures, and apply robustly, with common sense

Contacts With Others:

Good internal communication with colleagues. Particularly CAT team, and Field staff

Experience/Skills/Qualifications:

  • Experience with Dynamics Nav or Business Central
  • Experienced with Bank reconciliations & Purchase Ledger
  • Strong MS Excel
  • Good command of Business English

Most Difficult Part of Job:

  • Processing complex invoices, and high volumes
  • Prioritising
  • Maintaining accuracy